The Industry’s First Small Meetings Solution
In 2016 Groupize pioneered the technology for small meetings, redefining how organizations manage and source venues for in-person gatherings. Almost a decade later, Groupize has redefined how organizations manage their small and simple meetings on a global scale. Whether you’re organizing team huddles, client check-ins, internal meetings, or training sessions, Groupize empowers you with self-service simplicity and centralized control for any meeting you define as small or simple.
Why Choose Groupize for Small Meetings?
In-person meetings remain the number one choice for organizations wanting to impact their business. Groupize goes beyond venue sourcing, empowering you to manage your entire meeting and event workflow seamlessly from start to finish. The Groupize platform consolidates venue and vendor sourcing, attendee management, budget tracking, and event logistics into a single, streamlined solution — providing unmatched visibility and control over every detail. By centralizing these essential functions, Groupize simplifies your planning process and drives significant cost savings and operational efficiency, ensuring your events are impactful and within budget.
Pain Points We Solve:
- Centralizing inconsistent processes across departments
- Providing visibility and compliance for small meetings
- Access to anyone in an organization with an easy-to-use and easy-to-implement solution
- Maximize existing resources and suppliers with industry-leading integrations
- Consumerized User Experience, delighting users of all types
Designed for In-Person Success
83% of meetings will have an in-person component in 2025
Benefits of Groupize:
- Easy-to-Use Self-Service Platform with Unlimited Usage: Simplify your planning with intuitive workflows that allow users to independently manage meetings.
- Centralized Data and Controls: Maintain company-wide compliance and oversight with customizable approval processes and reporting.
- Tailored for In-Person Gatherings: Optimize in-person meeting management with tools specifically built for the unique needs of small events in global organizations.
- Effortless Venue Sourcing: Quickly discover and book ideal venues and vendors that fit your meeting size, budget, and location. Built in features for negotiations and cost comparisons
Key Features
What Makes Groupize Stand Out:
1. Award-Winning Global Venue Sourcing
- Access a robust database of hotels, unique venues, such as restaurants, co-working space, and conference centers, and vendors from global inventory that grows daily with AI.
- Cross-shop multiple venues and destinations in one bid, from traditional conference hotels to new, hot, trending venues, or your own internal meeting space.
- Cost comparison reports, templates, and event cloning.
- Fast response times from a solution that venues love to use.
2. Enterprise Grade Controls
- Self-service access to planners of all types in a platform configured to your organizations needs, ensuring every meeting adheres to your organization’s policies and preferred suppliers.
3. Real-Time Visibility
- View all meetings in a centralized dashboard for enhanced tracking and reporting.
- 100% of communications between the planner and venue are captured, providing unparalleled visibility and historical information.
- Cross event reporting for improved spend management
4. Streamlined Approval Processes
- Set up workflows to ensure meetings are authorized before booking or contract signature.
5. Entire Meeting Lifecycle and Duty of Care
Meeting management doesn’t end at venue sourcing, and neither does Groupize. Any event can include additional functionality, including Room Block Management, Registration and Attendee Management, Event App, Check-in and Travel Logistics. Real-time access to all of your event’s vital details.
Get Started with Groupize
Take the hassle out of small meeting management in a solution with unlimited users and functionality to grow as your program grows. Experience the industry’s first small meetings solution, trusted by organizations worldwide.
